Business operations
A Practical Permission Workflow for Customer Project Photos
Separate job documentation from promotional use and keep each approved image connected to its permission.
Decide why you need the photo
A picture used to document a repair has a different purpose from an image published on a website. Tell the customer what you want to photograph and where you propose to use it. Do not treat access to the property as blanket permission for promotion.
Use an approval process appropriate to your work and local requirements. This guide describes an operational record, not a universal legal release.
Keep permission next to the asset
Record the project reference, photographer, date, proposed channels, customer decision and any restrictions. Store the permission record with the image's internal reference so a future employee can understand its permitted use.
- Check who owns the image or has licensed it to the business.
- Keep people, house numbers, vehicle plates and private documents out of the frame unless their inclusion has been appropriately approved.
- Label images awaiting permission so they are not accidentally published.
- Preserve the original and prepare a separate web-ready version.
Review the published version
Confirm that the crop and caption match the approved purpose. Describe the work accurately without implying that a stock photograph shows your own project. If a customer requests a change, route it to a named person and record the outcome.
Review the asset library periodically. Clear status labels—internal only, awaiting permission, approved for named channels, retired—help the team choose suitable images without guessing from a filename.
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Sources and editorial notes
Original practical checklist by Show Up Nearby. Examples are editorial recommendations; confirm job-specific conditions with the business. Sources checked September 7, 2026.
Illustrative photograph: RDNE Stock project, Pexels License. Does not identify a listed business.